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Find out more: Privacy & Cookies


Information collected

Our application will log your IP address, operating system and browser type in our logs, however, these are not stored by our hosting provider for longer than a week or 1500 entries, whichever happens first. We do not aggregate or store this data from the application logs.

We do use user analytics (see Cookies) if cookies are accepted by the user, but this information is only for improving Deep Search and will never be shared with a 3rd party.

If you set a reminder, then we store your email address until we actually send the email. Once we have sent the email, we delete your email address from our system. The email address is not related to your data and cannot be linked to it.

How we store the data

Deep Search stores your answers in a secured database, any of the 'free text' fields where you can type what you like, are encrypted on the database so that only the user who has entered the data can read it.

If we are under a duty to disclose or share information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others, then we will share any information we have.

You have the option of deleting all of your data recorded so far at the end of each section completed. We recommend downloading your data as a CSV (Comma Separated Variable) file and/or as a PDF (Portable Document Format) file.

Changes to our privacy policy

From time to time, we may use your information for new, unanticipated uses not previously disclosed in our privacy policy. If our information practices change at some time in the future we will post the policy changes on this page.

If you are concerned about how your information is used, you should check this page periodically.


How we use cookies

This web site uses "cookies". A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree to allow cookies to be set. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and enables us to improve our website. The site also uses both 1st-party and 3rd-party cookies. We do not knowingly associate targeting or analytics cookies with personal information.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them please visit allaboutcookies.org.

Types of cookies we use

We use the following types of cookies:

  • strictly necessary cookies - these are essential in to enable you to move around the websites and use their features. Without these cookies completing Deep Search is impossible.
  • analytics cookies - these cookies collect information about how visitors use a website, for instance which pages visitors go to most often. We use this information to improve our websites and to aid us in investigating problems raised by visitors. These cookies do not collect information that identifies a visitor.

Specific cookies we use

Cookies may be set either by the deepsearch.uk ("first party cookies") domain, or by a third party website ("third party cookies"). The tables below identify the cookies we use and explain the purposes for which they are used.

However, we continue to collect information about third-party cookies and the tables below are based on the work completed to date. Accordingly, we may update the information contained in this section from time to time. Additionally, some cookies may be set from time to time by feeds from third party websites that we make available on our sites.

First party cookies

_deepsearch_session - we use this to distinguish between participants or users.

_deepsearch_accept_cookies - we use this to remember acceptance of the cookie functionality.

Third party cookies and related technologies

These cookies are only used if the user/participant has clicked on the 'Happy with cookies' button. The third party cookies are used for analytics purposes, collecting how visitors use the website, including which site the visitor has come from (the referrer) and which pages are visited. This data is anonymised. The software is called Piwik and we use a service called Innocraft to host the software. Innocraft terms and conditions.

_pk_id.3.ABCD - where ABCD is a unique identifier.

_pk_ses.3.ABCD - where ABCD is a unique identifier.

Changes to our cookie statement

Any changes we may make to our cookie statement in the future will be posted on this page.

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